Services Calendar

Two services are held each month:

  • 1st Sunday – Morning Service at 10:00am.
    This is a short informal service with coffee being served afterwards.
  • 3rd Sunday – Holy Communion at 11:00am

For further details of services, study groups and other events please visit the St Peter’s website
A warm welcome awaits anyone who would like to join the congregation at either of these services.

Timeline

Babraham was called Badburgham in Anglo Saxon times. Although Anglo-Saxon society was patriarchal this village was named after a woman – she must have been quite a forceful character. The manor belonged to Algar, Earl of Mercia. Worsted, or Wool Street, is to the north of the parish and to the east is the Icknield Way so the village was well placed to prosper from the wool trade.

The population of Babraham was about 200 at the time of Domesday (1086), was reduced to about 100 by the Black Death in 1348-1349, and was about 300 by the census of 1971.

1556
Babraham had its own martyr. On April 16, Maundy Thursday, John Hullier was burned at the stake on Jesus Green for refusing to renounce the Protestant faith. He had served the parish of Babraham for about six years, becoming vicar in 1549.

1576

Robert Taylor, a teller of the Exchequer, bought the estate and manor of Bruisyards at Babraham, completing a great mansion, Babraham Place, around 1580. He lost his fortune in 1588, following embezzlement by one of his servants.

1589

Sir Horatio Palavicino acquired the estate. He was a shrewd Genoese who collected the pope’s taxes in England during the reign of Mary, converted them to his own use and became protestant on the accession of Elizabeth 1. He became a favourite of the queen, one of her negotiators in Germany and was crucial in financing her navy. But they fell out, he was banished from court and died in Babraham in 1600. His widow went on to marry to Sir Oliver Cromwell, uncle of the Protector. His son, Henry, inherited the estate but died without issue in 1615 at which time it passed to his younger brother Tobias.

1632

Two brothers, Richard and Thomas Bennet, married to two sisters, bought the manor and estate of Babraham (with their mother-in-law’s help) from Tobias Palvacino, son of Sir Horatio Palavicino. He had squandered everything he inherited.

1651

Parliament took over Babraham estate, possibly because of Thomas Bennet’s support for the King during the Civil War. But in 1660 Thomas Bennet’s loyalty to the crown was rewarded by Charles II – he became Sir Thomas and the estate was returned to him.

1730

A school and almshouses were built following the death of Judith Bennet, granddaughter of Sir Thomas Bennet, in 1724.

1765

The estate remained in the hands of the Bennet family until it was sold to William Mitchell who proceeded to demolish Babraham Place in1767. Some of the materials from the mansioin were used to repair the sluice at Chesterton. So much for conservation.

1770

Robert Jones, a Director of the East India Company, bought the estate and built a ‘neat small seat’ on the empty site. Anne, his only child, married Colonel James Whorwood Adeane, who died in 1823.

1832

The ‘neat small seat’ was demolished to make way for Babraham Hall rebuilt in Jacobean style between 1833 and 1837 by Henry John Adeane. It was considerably enlarged and remodelled in 1864.

1948

Babraham Hall and 400 acres sold to the Agricultural Research Council.

1959

Babraham Primary School opened.

With grateful thanks and acknowledgement to Babraham Chronicle compiled by Mary Symonds.

Minutes 8 April 2021 – Babraham Parish Council

Draft Minutes of the Meeting held remotely on Zoom Thursday 8 April 2021

Note the official PDF version to be reviewed at Council on 6 May 2021 can be found here.

The meeting commenced at 19.30

Present remotely

Chair: Stuart Laurie

Councillors: Robert Attwood, Jane Goody

Cllr Kevin Cuffley, Cllr Peter McDonald (from 20.13. left 20.44)

Mr Chapman

One member of the public

https://us02web.zoom.us/j/89516415593?pwd=T0pvZkE3dGs0OFczUUtSejBNMXNRQT09

Meeting ID: 895 1641 5593

                           Part I: Non-confidential information

2104/01           To receive and approve apologies for absence

Apologies were received from Cllr Rogers.

2104/02           To receive members’ declaration of interest for items on this agenda

No interests were declared.

2104/03           To sign and approve Minutes of Meeting dated 11 March 2021

The Minutes of 11 March 2021 were reviewed by Cllrs and approved unanimously.

2104/04           Exclusion of the public

None was required.

2104/05           Public participation time: 15 minutes are allocated

A member of the public expressed disappointment at price of noticeboard and suggested a local carpenter might provide a better price. Cllr Attwood replied that the price was one of several quotes for wood boards. Cllr Laurie had asked around about local workers.

The member of the public mentioned possibility of a village history display board, similar to those on the Roman Road. Cllr Attwood suggested sourcing the noticeboard and bench and then move to the next proposal. Cllr Laurie mentioned the good history accounts of the area and suggested getting a report on what is available: the member of the public mentioned considerable history of the village on the web and perhaps developing activities with the school. Clerk suggested another member of the village who could help and it was noted that Cllr Attwood has the Babraham Chronicles.

2104/06           Report from South Cambridgeshire District Councillor P McDonald

Cllr McDonald’s report was deferred until he was able to join at 20.13. He highlighted COVID recovery scheme – equivalent to the community chest, with businesses encouraged to apply. The Council is still paying more than 60 businesses through its support scheme: many receive a grant based on rateable value. Businesses should be aware, but South Cambridgeshire District Council (SCDC) will contact: the scheme will go live in mid-April. Cllr Laurie asked about businesses that had felt a drop in turnover: Cllr McDonald reported that those with reduced income could apply for hardship grants.

On housing, the SCDC five-year projection suggests Council has a housing land supply of 6.1 years; future developments such as the move of Milton Water treatment Plant enabling development of 5,600 new homes. The Genome Campus will also come on stream in the coming years. SCDC still holds a significant social housing inventory.

2104/07           Report from Cambridgeshire County Councillor K Cuffley

Cllr Cuffley highlighted the routes from lockdown; although each loss is significant, deaths are much lower in the County and case rates are also low. All meetings have been cancelled because of Council elections. Cllr Cuffley announced he will not stand as County Councillor, but will remain as Sawston Parish Cllr.

Cllr Laurie expressed gratitude for all the support Cllr Cuffley has given to Babraham Parish and said he will be very missed; endorsed by all Council.

2104/08           Report from Babraham Research Campus (BRC) representative

Mr Chapman said the public art installation would be filmed w/c 12 April: Mr Chapman believes invitations had been sent to the Steering Group. The installation will be open and fencing removed, although planting is not fully established. The signage will include QR codes to further information.

Mr Chapman offered his best wishes to Cllr Cuffley and to the Clerk.

2104/09           Clerk’s report

Clerk expects Electoral Services to declare a vacancy to co-opt a Councillor on Friday 9 April, 14 days after the advert was published (25 March). After that time, Council can put in place measures to co-opt.

Clerk has begun to review accessibility of website and draft statement and expects to present this by the end of April. Clerk has saved all login and other access mechanisms, started a handover document and calendar. Clerk notes his retirement on 30 April and the need to hand over materials and role.

Cllr Cuffley mentioned CAPALC about strongly recommend all Cllrs take part in meeting on New Code of Conduct. Clerk to ensure Cllrs receive the notice.

2104/10           Coronavirus

Cllr Laurie reviewed current provision for Coronavirus support in the Parish.

Cllrs discussed possible locations for the return to meetings in person, mandated from 7 May 2021, including the meeting room at the back of the Almshouses, the meeting room at Chalk Farm, the Church. Cllr Cuffley asked if the Institute or Campus might be able to offer space: Mr Chapman will explore for Council, but most meeting spaces were closed. Cllr Laurie will explore these options as well as a return to the school, although the costs were significant, and report back by email.

Cllrs noted that they will prepare a Risk Assessment on any location.

2104/11           Annual meeting of Council

Cllrs discussed and resolved to hold the Annual Meeting of the Council remotely on Thursday 6 May 2021 via Zoom. The full meeting of Council would be Thursday 13 May. Proposed by Cllr Laurie, seconded by Cllr Attwood; carried unanimously.

2104/12           Budget

Cllrs reviewed the updated budget to reflect grants and precept. Cllr Laurie proposed adoption, seconded by Cllr Goody; carried unanimously.

2104/13           Insurance

Cllrs discussed insurance renewal and Cllr Laurie proposed proceeding with Came & Co brokers, seconded by Cllr Goody; carried unanimously.

2104/14           Action Plan and Policies

Cllrs agreed to defer Action Plan until May meeting. Cllrs discussed and adopted the Investment Policy.

2104/15          Year End and Annual Governance and Accountability Return

Cllr Laurie discussed the Year End submission for external auditor and the Cllrs agreed that Clerk should submit all documents. Cllr Cuffley questioned the need to Cllr review of the AGAR.

2104/16           Corporate Governance return

Cllr Laurie discussed the Governance Return for the internal auditor and the auditor’s report, and Cllr Laurie proposed adoption, seconded by Cllr Goody; carried unanimously.

2104/17           Boundary review

Cllrs notes that Sawston and Babraham residents were asked to add comments to the current stage: feedback is expected in autumn.

Clerk asked about Parish responsibilities and when they are transferred from the developer: Cllrs Cuffley and McDonald advised contacting SCDC: Cllr McDonald said Civic Affairs is progressing well.

2104/18           Zero Carbon opportunities

Cllr Laurie said Ms Thomas will be Project Manager of the Forest Garden and proposed a Working Group to liaise on the project with Cllr Attwood to lead; adopted unanimously.

2104/19           Local Plan and local developments

Cllrs noted the need to arrange an online meeting with Barton Willmore on behalf of Redrow Homes on developments south of Sawston Road, Babraham under H/1:c. Cllr Laurie to arrange with Clerk.

2104/20           Transport, traffic and planning

Cllrs discussed routes for the autonomous transit: a member of the public was asked to report on discussions: the old route for a light railway was thought by local villages to be viable. Cllr Attwood reported that Mott Macdonald were still proposing alternatives and that Shelford and Stapleford believe a rail route is viable. The member of the public reported an appeal might be supported by crowdfunding.  Cllr Cuffley emphasised that he thought actions had moved beyond these discussions and would like to see the proposals.

Cllr Attwood reported that the Neighbourhood Plan group met Mott Macdonald to discuss the pink route favoured by the Parish. Progress has slowed: Cllr Hickford was Chair of GCP and Cllr Neil Gough is interim.

Cllr Cuffley, when asked on actions to take, suggested Council should maintain representations on the preferred route and the bus park in Abington. A member of the public asked if Council had been contacted on wildlife impact. Cllrs were not aware of such contact. Cllr Cuffley suggested contacting Peter Blake expressing strongly Council views: https://www.greatercambridge.org.uk/about-city-deal/governance/management-structure.

Mr Chapman was asked about contact with Campus on the Environmental Impact Assessment and he reported they had discussed relevant policies and future plans. Cllr Goody reported a Farm Survey of game birds and other wildlife.

Council felt it should open frequent dialogue with GCP Cambridge South East Transport team (CSET).

Cllrs noted closure of Granham’s Rd to allow build of southbound right turn from A1307.

2104/21           Traffic calming

Cllr McDonald said Council should be notified formally: Babraham’s application was included in those that Highways Department was “proposing to start the design and consultation processes on all applications within the above document which sit above the red dotted line… [and] will be in touch in due course to discuss further…” (email 19 March).

2104/22           Street Lighting

Clerk to collate data on LED replacement for action with electricity provider.

2104/23           Defibrillator

No report.

2104/24           Neighbourhood Plan (NP)

Cllr Atwood reported that Ms Thomas will be organising the NP effort, driving as part of her role, assisted by Parishioners with experience in transport and planning. The team will welcome other contributions. Cllrs noted the NP team must include a Parish Cllr.

The group is applying for a grant. Cllr Attwood will add names of group members to the Council website. Cllr Cuffley said funds can be used for many purposes, but the group can claim only for activities once the grant is awarded and not retrospectively. He emphasised the amount of work required for the Sawston NP

Cllr Cuffley said the NP process was a learning experience for Sawston. Cllr Attwood said Ms Thomas’ focus will address the need to integrate the many components.

2104/25           Communications

No update.

2104/26          Future meetings, Annual Parish Meeting

Cllrs discussed coming meetings under 2104/10, Coronavirus. Cllrs will review an Annual Parish Meeting at the next Council meeting.

                       FINANCE

2104/27          Receipts at 1 April 2021

None was received.

2104/28           Payments

Payee            Purpose               Supplier                                                         Gross

HMRC           Tax, NI March        HMRC                                                            £67.00

Employee      Salary March        Employee                                     £267.08

Employee      Travel March        Employee                                     £6.84

Employee      Dropbox sub         Dropbox                                       £95.88

Employee      Zoom sub             Zoom US                                       £115.10

Employee      Costs                    Employee                                                     £484.90

FRR&FD       Membership       Friends of Roman Road and Fleam Dyke         £30.00

SLCC                 Clerk membership  SLCC                                                     £112.00

Auditor           End of Year Audit     Auditing Solutions Ltd                              £288.00

Total                                                                                                               £981.90

Cllrs considered Direct Debit payments in annual review.

Ionos: website (WordPress), email and office programs, typically £30.00 pcm. Most recent:

Ionos    WordPress site           £7.20

Ionos    MailPro 5 Licences    £18.00

Ionos    MailPro 1 Licence       £4.80

Haven Power: electricity supply for street lighting, typically £36—40 pcm. Most recent:

Haven Power      Continuous AC 100           £2.53

Haven Power      Dawn-dusk AC 101           £2.72

Haven Power      Dusk-dawn AC 102           £31.62

Cllr Laurie proposed and Cllr Attwood seconded approval of Direct Debits: carried unanimously.

Cllrs noted that payment approved for Cllr Thomas training was not required: cheque voided.

2104/29                Purchases

Cllrs noted cost including VAT for bench and noticeboard including engraving and VAT were £2016 and £509, respectively. Cllr Laurie proposed approval, Cllr Attwood seconded; carried unanimously.

Cllrs noted the need to secure benches and perhaps other street furniture: Cllr Attwood to review methods and report.

2104/30           Balances and Bank Reconciliation

Balances held at 31 March 2021

Unity Current A/C balance                         £106057.84

Unity Savings A/C balance                           £61242.84

Total                                                           £167300.68

Less uncleared items                                     £1372.25

Balance on accounts 31 March 2021    £165928.43

Cllrs reviewed and approved bank reconciliation and balances.

2104/31           Unity Bank and Bank Accounts

Cllrs noted no action on bank signatories. Clerk reviewed the options forwarded prior to the meeting on additional Bank providers to secure protection under FSCS. After discussion, Cllr Laurie proposed opening an account with Cambridge Building Society, Cllr Attwood seconded; carried unanimously.

2104/32           Bookkeeping software

Cllrs noted that Scribe and Clerk had input basic data for FY20/21 into Scribe: Clerk to input invoices when signed and scanned. Clerk and internal auditor had reviewed operation; the functions are valuable to reporting and Year End. Clerk to ensure data is input for FY21/22.

2104/33           VAT reclaim

Clerk had prepared a VAT report using Scribe: as of the meeting, he was unable to access an HRMC online account to allow electronic posting. If this is not possible, Clerk will claim using the printed form VAT126 (20 entries per claim).

PLANNING

2104/34           Planning Applications (as of 6 April 2021)

21/00635/HFUL: consultation expires 23 April. 43 High Street Babraham CB22 3AG; Single storey front extension and conversion of existing double garage to create a music room and gym with shower room. Applicant, Mr & Mrs David & Ruth Rowland; Agent, Mr Stephen Clarke.

20/01475/REM: consultation period closed. Land Adj 6 Blacksmiths Close Babraham Cambridgeshire. Approval of all matters reserved following outline planning permission S/2925/16/OL for a development of 1 no detached dwellinghouse with associated car parking. Applicant, David Oxley

2104/35           Planning Decisions (as of 6 April 2021)

None was received.

2104/36           Correspondence

  • Member of Parish asked Council to consider providing a book cupboard – often called a Little Library
    • Council agreed to explore and to ask local providers through contacts and Facebook for plans and costs
    • Cllr Cuffley suggested Council might approach local developers to support costs.

2104/37           Items to report and inclusion in the next meeting

Cllr Laurie to explore exchange of part of the playing field owned by the County Council with other land to provide a site for the Village Hall: Cllr Cuffley suggested Cllr Laurie speak to Commercial and Investment Section at County Council.

Date of next meeting: Thursday 6 May for Annual Meeting of Council, to include co-option of Councillor.

Date of next full Council meeting: Thursday 13 May.

Cllrs resolved that, if a local space could not be found for meeting in person by 29 April, they would take all business on Thursday 6 may meeting.

2104/38           Part II: Confidential Information

None was required.

The meeting finished at 21:12.

Signature: Don Powell, 21 April 2021

Don Powell, 68 Woodland Road, Sawston, CB22 3DU

 

Minutes 11 March 2021 – Babraham Parish Council

Babraham Parish Council Meeting 11 March 2021:  Draft Minutes to be reviewed at Council Meeting 8 April 2021.

The PDF version is the print version reviewed.

Babraham Parish Council: Minutes

Minutes of the Meeting held remotely on Zoom Thursday 11 March 2021

https://us02web.zoom.us/j/88680899163?pwd=MzZSRmhBanpXRXBpWjNMejF1WUMvQT09

Meeting ID: 886 8089 9163

The meeting commenced at 19.30

Present remotely

Chair: Stuart Laurie

Councillors: Robert Attwood, Jane Goody, Hannah Thomas

Cllr Kevin Cuffley, Cllr Peter McDonald (from 20:00, left 20:20)

No members of the public.

                           Part I: Non-confidential information

2103/01           To receive and approve apologies for absence

Apologies were received from Cllr Rogers.

2103/02           To receive members’ declaration of interest for items on this agenda

Cllr Thomas declared an interest in item 2103/15, Zero Carbon opportunities.

2103/03           To sign and approve Minutes of Meeting dated 11 February 2021

The Minutes of 11 February 2021 were reviewed by Cllrs and approved unanimously.

2103/04           Exclusion of the public

None was required.

2103/05           Public participation time: 15 minutes are allocated

None was required.

2103/06           Report from South Cambridgeshire District Councillor P McDonald

Cllr McDonald’s discussion was deferred until he was able to join at 20:00. He highlighted Council Tax decisions, grants awarded (especially micro business and sole traders), decision to allow 3500 homes at Bourn Airfield (included in 2018 Local Plan), housing supply at 5.3 years and rapid roll-out of COVID-19 testing.

Cllr Attwood asked if housing proposals under the Call for Site in the Babraham area would not progress: Cllr McDonald pointed to the ranges in the Greater Cambridge Plan and expected the new plan to include 3000-6000 homes. Sites need to be found and Council must show a five-year supply. Some big sites will be approved: Waterbeach recently was approved for 4500 dwellings.

Cllr Thomas asked about rapid testing in schools: Cllr McDonald said the focus is currently on secondary schools

2103/07           Report from Cambridgeshire County Councillor K Cuffley and R Hickford

Cllr Cuffley highlighted the Government roadmap and return of schools from 8 March. Secondary schools are a week later to ensure testing is in place. Rates of infection in the District dropped by 12% to 2 March. County Council is concerned about students without access to a computer or other devices, totalling perhaps 8000 devices: Council will support schools over the Easter break.

Cllr Cuffley emphasised work to clear gulleys after the recent rain: priority is given to flooded or floodplain areas or those closest to housing.

Cllr Cuffley reported that Cllr Hickford had resigned.

Cllr Cuffley has raised the reduction in Police Community Support Officers (PCSOs) with Police and Crime Commissioner Ray Bisby, who will attend a Sawston meeting. Babraham might ask him to attend. He also reminded Council of the importance of completing the 2021 Census.

In response to a question from Cllr Attwood, Cllr Cuffley said District or Parish Councils were responsible for clearing litter from roadsides: Highways covered Motorways. asked which

2103/08           Report from Babraham Research Campus (BRC) representative

Mr Chapman said the Campus was operating as in his last report and exploring how to re-open. Works along the bank of the Granta, cutting willows and tidying margins, was being done on behalf of the Wild Trout Trust to improve levees for end of March and April. Over the years, as the Environment Agency cleared the river, spoil was left on the bank side and the river cannot naturally overtop the bank. The Wild Trout Trust will cut gaps at the Ford and bridge to allow natural overflow and restore water meadows.

Cllr Laurie asked about the artwork: Mr Chapman said plantings were done around the work and he hoped to have a public opening later in year. Cllr Thomas asked when all works will be finished? Mr Chapman said the artwork was finished, but planting is part of the work and so is fenced off to protect it while it becomes established. There will be a gate later.

Cllr Attwood expressed gratitude to Mr Chapman and Campus Estate staff for helping the Parishioner efforts to clear the Pocket Park.

2103/09           Clerk’s report

There was no report: matters were covered in Agenda items.

2103/10           Coronavirus

Cllr Laurie had no report of additional cases and reminded Cllrs that Chair holds stocks of items to help work with Parishioners.

2103/11           Standing Orders and Financial Regulations

Cllr Laurie noted approvals required for documents under items 2013/11—13 and asked if Cllrs had time to review. In response, he proposed adoption of Standing Orders, Financial Regulations, Risk Register, Asset Register, Disciplinary and Grievance Policy, Freedom of Information Policy, Privacy Public Notice and Publication Scheme; seconded by Cllr Attwood; three in favour, one abstention.

2103/12           Risk and Asset Registers

Approved under Agenda item 2103/11. Cllrs noted required for submission at the end of the FY.

2103/13           Policies

Disciplinary and Grievance Policy, Freedom of Information Policy, Privacy Public Notice and Publication Scheme were approved under Agenda item 2103/11.

2103/14           Boundary review

Cllr Cuffley commented that progress is as normal in such Governance reviews.

2103/15           Zero Carbon opportunities

Cllr Thomas noted the release of funds. Cllr Laurie asked about locations: Cllr Thomas had a discussion on locations with Mr Chapman, and is developing the brief to commission designer. Mr Chapman noted the Institute was in favour for the project and will check on land designation with a BBSRC representative. In response to a question on leases, Mr Chapman said an Institute representative was negotiating directly. Cllr Laurie said that, after years of discussion on renewing leases with BBSRC, the Village Hall Committee had only recently received a request for a long list of information, and was disappointed by the process.

2103/16          Local Plan and local developments

Cllr Cuffley expected the report in September, when the selection of the 600 or so sites will be reduced to the Local Plan proposals.

He said that 10 to 20 families had moved into H/1:b; affordable housing will a late development. There had been discussion between three charity owners and Cambridgeshire County Council on H/1:c. The possible land swap of the Icknield School site is a factor that might slow development.

2103/17           Transport, traffic and planning

Cllr Attwood reported that the Neighbourhood Plan Group suggests all parties could write a letter to Greater Cambridge Partnership (GCP) about the preferred route.

Clerk reported that GCP will take action to address drivers making unsafe turns into the A1307.

2103/18           Traffic calming

Cllr McDonald expected a response in the first half of March: Council should hear soon.

2103/19           Street Lighting

Cllr McDonald explained that the upgrade to LED lighting continues: Clerk might email Helen Taylor to ask when the Parish will be complete.

2103/20           Defibrillator

There was no update.

2103/21           Neighbourhood Plan (NP)

Cllr Thomas mentioned the need for a Communication and Consultation Plan: outlining where engagement activities might be. Cllr Thomas emphasised the need to get out to all the village, so Parishioners can contribute; expected June-July.

Cllr Cuffley explained that the Plan must be tested at a referendum. Cllr Thomas said the group is preparing a structured timeline and will announce the process by, for example, a newsletter.

Cllr Cuffley suggested engaging with Cambridgeshire Action with Communities in Rural England (ACRE), the local branch of the national charity supporting rural communities. Cllr Thomas had met a representative from Cheveley Park Farms; the Farm wants to know what village seeks.

Mr Chapman sought to manage expectations should the NP seek increased access to Campus lands. Cllr Thomas said the routes of walks were not yet not planned, but wanted to gain the interest of village, perhaps using architectural or landscape features. Cllr Laurie expressed a hope that communication is formally approved by the NP group before it is sent.

2103/22           Communications

Cllr Thomas mentioned that the Council should consider a social media policy and noted she had posted to Facebook about helping communications. Cllr Laurie asked about moderation, vetting conversations and authorised use: Cllr Thomas is able to manage at the present. Clerk to draft social media policy.

Cllr Attwood has taken steps to take over management of the website from the Clerk.

2103/23          Future meetings, Annual Parish Meeting and Annual Meeting of Council

Asked for an update, Cllr Cuffley reported that Council bodies, including SLCC, had lobbied government seeking to avoid face-to-face meetings until the threat of infection had subsided.

Cllr Cuffley noted that the Annual Council meeting can take place at any date from 1 May and so Council could hold this remotely under existing legislation before 7 May. Local elections will be 6 May. Sawston Parish Council has decided to use discretion and won’t use face-to-face until staff feel safe or have a second vaccine.

In response to a question from Cllr Laurie, Cllr Cuffley suggested the Annual Parish Meeting might be held in September.

Cllr Laurie proposed not holding the Annual Parish Meeting until later in the year when the state of the pandemic meant meeting was clearly safer: Cllr Attwood seconded; carried unanimously.

Cllrs noted and approved the meeting schedule for 2021—22; the May meeting date to be decided.

2021; 8 April, 13 May, 10 June, 8 July, 12 August, 9 September, 14 October, 11 November, (no meeting in December). 2022; 13 January, 10 February, 10 March.

                           FINANCE

2103/24           Draft budget FY21/22 and expenditure against budget FY 20/21

Cllrs reviewed draft budget for FY21/22 and expenditure against budget in current FY20/21. Cllrs noted S.106 money cannot be transferred to the VHC. Cllr Laurie proposed adoption of budget and expenditure documents; Cllr Attwood seconded: carried unanimously.

2103/25           Receipts

None was received.

2103/26           Payments

HMRC              Income tax, February                                                                     £66.80

Employee       Salary February                                                    £267.28

Employee       Travel February                                                        £1.71

Employee      Costs                                                                     £268.99             £268.99

Brookfield      3 x bins, February                                                                            £135.00

CAPALC           Subscription and GDPR role                                                         £245.46

SLCC                 Clerk advert                                                                                 £246.00

Scribe accounts Software Year 1                                                                           £582.00

Cllr Attwood Seed (Amazon)                                                                                    £21.99

Ionos: 3 DD    Mail and web services (Inv. 17 Feb)                                                  £30.00

Haven: 3 DD  Electricity for lighting, all periods (Inv. 1, 4 Feb)                                £40.73

otal                                                                                                                     £1,636.97

Cllrs approved payments.

2103/27                Purchases

Cllrs considered the following purchases; quotations and estimates were circulated in advance.

  1. Replacement noticeboard: Cllrs selected a wooden noticeboard and the larger size: total price in the range up to £2000 (three panels). Cllr Attwood proposed approval, Cllr Thomas seconded; approved unanimously
  2. New bench: Cllrs selected a longer wooden bench, inscribed Babraham Parish Council: estimated price under £500. Cllr Attwood proposed approval, Cllr Goody seconded; approved unanimously
  3. Dog waste bin: Decision was deferred to next meeting for Cllr Laurie to discover the actions by Brookfield and to examine contract for the future
  4. Annual subscription to 2 TB of Dropbox storage; current cost would be £95.88. Paper from Clutton Parish Council circulated previously. Cllr Laurie proposed approval, Cllr Attwood seconded; approved unanimously
  5. Renewal of Zoom at £119.90, due before the April meeting (due 6 April 2021) on Clerk debit card: Clerk will then remove card details. Cllr Laurie proposed approval, Cllr Attwood seconded; approved unanimously
  6. Request from The Friends of the Roman Road and Fleam Dyke to renew membership: £30 in 2020. Cllr Goody proposed approval, Cllr Attwood seconded; approved unanimously

2103/28           Balances and Bank Reconciliation

Balances held at 28 February 2021

Unity Current A/C balance         £106885.91

Unity Savings A/C balance          £61242.84

Total                                         £168128.75

Cllrs noted bank statements and reconciliation and approved.

2103/29           Unity Bank

There was no action on Bank signatories.

2103/30           Bookkeeping software

Clerk reported that the Scribe had been purchased and that Scribe would input Council data from 20-21 to improve end of year accounts and prepare for new Clerk.

2103/31           VAT reclaim

Clerk had not prepared a VAT reclaim.

PLANNING

2103/32           Planning Applications

No updated applications were received.

2103/33           Planning Decisions

No updated decisions were received.

2103/3#41      Correspondence

  • CAPALC bulletin (fwd 8 Feb)

2103/35           Items to report and inclusion in the next meeting

Cllr Thomas noted the reports of fly tipping and asked if it was a matter for Parish Council; Cllr Laurie reported that nothing was fly tipped and suggested Council could take no further action. Cllr Thomas asked if we might post on Facebook about fly tipping; Cllr Laurie felt it might raise the issue. Cllr Cuffley said, for future reference, that it can be reported in the SCDC website.

Date of next meeting: Thursday 8 April 2021 at 7:30pm

2103/36           Part II: Confidential Information

None was required.

The Meeting closed at 21.20

Signature: Don Powell, 26 March 2021

Don Powell, 68 Woodland Road, Sawston, CB22 3DU

Parish Council Meeting – Thursday 8 April 2021

The Parish Council will meet on Thursday 8 April 2021 at 7:30 pm via Zoom: we’ll post details here on the day of the meeting.

You can view the Agenda and supporting documents from the links below. The draft Minutes for approval by Council will be posted after review.

Agenda: webpage and PDF

Report from County Councillor, Kevin Cuffley: to be published, webpage

Report from District Councillor: Peter McDonald: to be published, webpage, PDF

Minutes (a draft version will be posted before review at the May meeting): webpage, PDF

Collected documents: PDF

Babraham Parish Council: Agenda 8 April 2021

To members of the Council

You are hereby summoned to attend the meeting of Babraham Parish Council to be held remotely on 8 April 2021 at 19:30 for the purpose of considering and resolving the business as set out below.

Please could Councillors ensure they read the agenda notes and supporting documents circulated via email prior to the meeting.

Members of the public and press are invited to address the Council at this meeting during the Public Participation Time.

Members: 5        Quorum: 3

The meeting will be conducted remotely using Zoom conferencing using the following details.

Topic: Babraham Parish Council Meeting 8 April 2021

Time: Apr 8, 2021 07:30 PM London

Join Zoom Meeting

https://us02web.zoom.us/j/89516415593?pwd=T0pvZkE3dGs0OFczUUtSejBNMXNRQT09

Meeting ID: 895 1641 5593

Passcode: 507569

One tap mobile United Kingdom: +442034815237,,89516415593#,,,,*507569#; +442034815240,,89516415593#,,,,*507569#

Dial by your location: United Kingdom +44 203 481 5237; +44 203 481 5240; +44 203 901 7895; +44 131 460 1196; +44 203 051 2874

Meeting ID: 895 1641 5593; Passcode: 507569

Find your local number: https://us02web.zoom.us/u/kbMlTSe3V

                           Part I: Non-confidential information

2104/01           To receive and approve apologies for absence

2104/02           To receive members’ declaration of interest for items on this agenda

2104/03           To sign and approve Minutes of Meeting dated 11 March 2021

2104/04           Exclusion of the public

To determine which items, if any, from Part 1 of the Agenda should be taken with the public excluded.

2104/05           Public participation time: 15 minutes are allocated

2104/06           Report from South Cambridgeshire District Councillor P McDonald

2104/07           Report from Cambridgeshire County Councillor K Cuffley

2104/08           Report from Babraham Research Campus (BRC) representative

2104/09           Clerk’s report

To note actions by Clerk to prepare for handover at end of April.

2104/10           Coronavirus

To note or review communications from local and national authorities, views and actions from Parishioners and other publics. To resolve on actions for Parish Council.

2104/11           Annual meeting of Council

To consider and resolve on whether the Annual Meeting of Council shall be held remotely on or before 6 May 2021.

2104/12           Budget

To review and, if agreed, approve Parish Council Budget 2021-22.

2104/13           Insurance

To review actions in respect of insurance renewal and, if agreed, resolve to approve.

2104/14           Action Plan and Policies

To review and, if agreed, approve Parish Council Action Plan and Policies.

2104/15           Year End and Annual Governance and Accountability Return

To review draft year end, audit and annual governance documents and, if agreed, to resolve to submit to auditors and regulators.

2104/16           Corporate Governance return

To review draft document and, if agreed, to resolve to submit to auditors and regulators.

2104/17           Community Governance (Boundary) review

2104/18           Zero Carbon opportunities

To consider any response to proposal and resolve on any actions.

2104/19           Local Plan and local developments

To review and to resolve on proposals for development, recent developments, the Call for Sites and SCDC Local Plan.

2104/20           Transport, traffic and planning

To consider works and proposals by such agencies as Greater Cambridge Partnership (GCP), Cambridgeshire County Council, (CCC), South Cambridgeshire District Council (SCDC), Hill developments and others and to resolve on any actions.

2104/21           Traffic calming

To note any correspondence on traffic calming and to resolve on any actions.

2104/22           Street Lighting

To review replacement lighting and correspondence and to resolve on actions.

2104/23           Defibrillator

To review activities and resolve on actions on to ensure correct operation of defibrillator.

2104/24           Neighbourhood Plan

Cllrs to consider report from Cllr Attwood and to resolve on any actions.

2104/25           Communications

To note update on Council communications.

2104/26          Future meetings, Annual Parish Meeting

To resolve on how to meet after 6 May 2021, when Coronavirus regulations no longer have force and to explore Annual Parish Meeting.

                       FINANCE

2104/27          Receipts (as of 2 April 2021)

Notification received of the zero-carbon grant, although funds not deposited at this date.

2104/28          Payments (as of 2 April 2021)

HMRC              Income tax, March                                                        £67.00

Employee       Salary March                                        £267.08

Employee       Travel March                                        £6.84

Employee       Renew Zoom subscription                    £119.90

Employee      Costs                                                     £393.82             £393.82

SLCC                 Clerk membership                                                       £112.00

Ionos: 3 DD    Mail and web services (Inv 16, 17 Mar)                           £30.00

Haven: 3 DD  Electricity for lighting, all periods (Inv. 1 Mar)                   £40.73

Total (as of 2 April 2021)                                                                   £643.55

A full list of payments will be circulated and reviewed at the meeting.

Cllrs to consider payments and, if minded, resolve to approve.

Cllrs to note that payment approved for Cllr training was not required: cheque voided.

2104/29                Purchases (as of 2 April 2021)

Cllrs to consider the following purchases; noticeboard, bench, quotations and estimates circulated separately.

2104/30           Balances and Bank Reconciliation

Balances held at 31 March 2021

Unity Current A/C balance                           £106057.84

Unity Savings A/C balance                            £61242.84

Total                                                           £167300.68

Less uncleared items                                      £1372.25

Balance on accounts 31 March 2021     £165928.43

Cllrs to consider bank reconciliation and, if minded, resolve to approve

2104/31           Unity Bank and Bank Accounts

To review action to open new Bank Account and note actions on Bank signatories.

2104/32           Bookkeeping software

To note actions to incorporate data into Scribe software and its use for accounts.

2104/33           VAT reclaim

To review and, if agreed, proposed reclaim of VAT presented by Clerk.

PLANNING

2104/34           Planning Applications (as of 2 April 2021)

Consultation period expires, 14/04/2021. 21/00635/HFUL; Applicant, Mr & Mrs David & Ruth Rowland; 43 High Street Babraham CB22 3AG. Proposal: Single storey front extension and conversion of existing double garage to create a music room and gym with shower room.

Consultation closed: 20/01475/REM, Applicant, David Oxley; Land Adj 6 Blacksmiths Close Babraham Cambridgeshire.

2104/35           Planning Decisions (as of 2 April 2021)

None was received.

2104/36           Correspondence

Circulated in advance.

2104/37           Items to report and inclusion in the next meeting

                           Date of next meeting: Thursday 13 May 2021 at 7:30pm

2104/38           Part II: Confidential Information

Exclusion of the Press and the Public:  To resolve that in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 and by reason of the confidential nature of the remainder of the business, the Press and the Public be excluded from the meeting.

Signature: Don Powell, 2 April 2021

Don Powell, 68 Woodland Road, Sawston, CB22 3DU

Vacancy for a Parish Councillor

PARISH COUNCIL OF BABRAHAM

VACANCY FOR 

COUNCILLOR

  1. There is a vacancy on the above Council caused by the resignation of Councillor Hannah Thomas..
  2. A by-election to fill the vacancy will be held if within 14 days (computed in accordance with the Regulations) from the date below ten electors for the parish give notice in writing requesting that an election be held.
  3. Such notice must be delivered to the Returning Officer at: South Cambridgeshire District Council, South Cambridgeshire Hall, Cambourne Business Park, Cambourne, Cambridge CB23 6EA
  4. If no such notice is given the Parish Council will fill the vacancy by co-option.

Dated:      25 March 2021      Signed:[SIGNED BY DON POWELL]

Clerk

Address:    68 Woodland Road, Sawston, Cambridge CB22 3DU

The official, signed version of the Vacancy Notice is here as a PDF document

District Council Report, March 2021: Cllr Peter McDonald

South Cambs Budget/Council Tax

The Council agreed a £5 per year increase for the average band D home for the next financial year. The increase will see the average band D home charge for South Cambridgeshire District Council increase to £155.31 per year.

South Cambridgeshire District Council estimates that the cost of dealing with the pandemic so far has been approximately £2.35 million. This is mainly due to increased spending on PPE, additional staff members to help in several areas such as community response, processing business grants and Council Tax support and new software for administering grants. The Council has received £1.9 million in Government grants to help it deal with increased spending due to Coronavirus.

Due to the continuing financial pressure on the Council, the proposals include around £5.1million worth of savings during the next four years, with £2.2 million in savings and income already identified.

Around half of the Council’s annual budget of just under £20 million comes from local Council Tax.

Covid 19 Support for Business in Lockdown 3

Grants Status: £8,932,592 paid has been paid to 3,863 business since November+ grants opened. The majority continues to be the main LRSG schemes and the Closed Business Lockdown payments. Hardship: we are not yet seeing signs of hardship applications slow down, in fact, we had a flurry of 70 in first week of March. This week, we’ve had a flurry of activity from Taxi Drivers, Driving Instructors and Mobile Hairdressers in particular. Echoing last week’s email, there continues to be a wider variety of applicants in general, mostly micro businesses and many sole traders. For example, in March we’ve had a clinical psychologist who mainly works within education settings ask for help, as have we a bookmaker.

Bourn Airfield Outline Approval

Plans for a new village of around 3,500 homes on the former World War Two Airfield at Bourn have been supported by South Cambridgeshire District Council’s Planning Committee.

40% of the new homes will be classed as affordable – in line with the Council’s Local Plan policies. These homes will be a mixture of affordable rent, shared ownership, rent to buy and discount market sale. A wide range of new community facilities will come forward, including a new secondary school, two primary schools, community centres and playing fields.

A £20-million package to support local transport upgrades is part of the plans and includes walking, cycling and bus routes and electric car charging points. There will be woodlands, wildlife habitat areas, grassland, allotments and community orchards.

The Committee met Friday 19 February to discuss the application from developers Countryside. They voted to support proposals for the new community on 210 hectares of land between Cambourne and Caldecote. The site is one of the new settlements that was allocated for development as part of the Council’s 2018 Local Plan, with this application being the next stage in bringing the plans forward.

The area is a mixture of previously developed land and agricultural fields. As part of the development, there will also be shops, offices, healthcare, nurseries, library, place of worship and a hotel.

The development will be governed by a range of conditions covering transport, protecting the environment and ecology, the quality of the buildings and more. Additionally, the Greater Cambridge Partnership and Cambridgeshire and Peterborough Combined Authority continue to work on delivering a new public transport system that will link the development with Cambourne and Cambridge.

Earlier this year, the District Council’s Planning Committee approved plans for new commercial buildings on the former Gestamp Factory on the airfield. The applicant estimated that the redevelopment of this old factory site would create up to 800 new, full time jobs.

A Supplementary Planning Document (SPD), which gives more detail on how the new village should come forward, was adopted by the Council in September 2019 following a public consultation. The SPD says the new development should be well connected with traffic-free, active travel routes and high-quality public transport, both locally, to Cambridge and ultimately St Neots. It also outlines how it should be vibrant, prosperous and inclusive with housing for all, schools, sports and leisure, community uses, shops and jobs.

County Council Report, March 2021: Cllr Kevin Cuffley

Covid-19

As you know the Government announced the roadmap for coming out of easing Lockdown. You can go to the Government website to view the four steps to ease lockdown. Assets.publishing.services.gov.uk. Each step is based against four tests before restrictions ease. Starting with the return of schools on 8th March. The four tests being.

The vaccine deployment programme continues successfully

The evidence shows vaccines are sufficiently effective in reducing hospitalisations and deaths in those vaccinated

Infection rates do not risk a surge in hospitalisations which would put unstainable pressure on NHS.

Assessment of risks is not fundamentally changed by new variants.

There will be a minimum of five weeks between each step; four weeks for data to reflect changes in restrictions; followed by seven days ‘notice of the restrictions eased.

The county council has been very active in making sure that all parents and schools are kept up to date with developments. Parents have been sent information on the rapid test facilities. Schools have been given a toolkit of social media messages and posters.

Covid-19 Epidemiology for week ending 5 March 2021

Average weekly cases per 100,000

South Cambs: 28

Rate of change comparing week ending 5 March with week ending 26 February

South Cambs: -44%

Gullies

There has been a tremendous effort to get Gullies cleaned and cleared. Week beginning 22nd February 1637 gullies were cleared. Note area of flooding are of priority as well as potential threat to houses being flooded.

Announcement

Councillor Roger Hickford handed in his letter of resignation to the leader of the County Cllr Steve Count. Roger Hickford has resigned from his duties as deputy leader and as a councillor.

Parish Council Meeting – Thursday 11 March 2021

The Parish Council will meet on Thursday 11 March 2021 at 7:30 pm via Zoom: we’ll post details here on the day of the meeting.

You can view the Agenda and supporting documents from the links below. The draft Minutes for approval by Council will be posted after review.

Agenda: webpage and PDF

Minutes (a draft version will be posted before review at the April meeting)

Collected documents: PDF

Collected policies and statements (Agenda 2013/11-13): PDF

Report from County Councillor, Kevin Cuffley: webpage

Report from District Councillor: Peter McDonald: webpage

 

Health and Safety Policy: Babraham Parish Council

History

Signed (Chair) Signed (Clerk) Minute
Adopted February 2012
Reviewed Annually
Review November 2019 1911/14
Review September 2020 2009/21

Babraham Parish Council: Health and Safety Policy

Introduction and aims

1.The Health and Safety at Work Act 1974 sets out the general duty of employers, and states the main principle as ‘it shall be the duty of every employer to ensure, as far as is reasonably practical, the health, safety and welfare at work of all its employees.’

2. Babraham Parish Council, in accordance with the requirements of The Health and Safety at Work Act 1974, and The Management of Health and Safety at Work Regulations 1999 accepts its duty to provide and maintain a safe and healthy working environment for its employees, contractors, voluntary helpers and others who may be affected by the activities of the Council.

3. Babraham Parish Council recognises and accepts its responsibilities as an employer for providing safe and healthy working conditions for all its employees, contractors, voluntary helpers and others paid or unpaid.

4. It is the responsibility of all councillors, employees, contractors and voluntary helpers of the Council to be aware of the following statements on health and safety and of the organisational arrangements made to implement these policies.

5. The Council intends to take all reasonable steps within its power to meet its responsibility and to ensure that:

  • a safe place of work with safe access and egress is provided;
  • plant, equipment and systems of work are designed and maintained to operate and function safely;
  • arrangements are in place for considering, reporting and reviewing matters of Health and Safety at work, including regular risk assessments of working activities;
  • sufficient information, instruction, training, supervision, equipment and facilities necessary to achieve a safe working environment are provided for employees, members of the public, contractors and volunteers to enable such individuals to avoid hazards and contribute positively to their own safety and health at work;
  • arrangements are in place for safe handling, storage and supervisory functions to enable all employees, paid or unpaid, to avoid hazard and contribute positively to their own safety and health at work;
  • it provides a healthy working environment and systems of work with medical advice as necessary;
  • protective clothing and equipment are made available where necessary.

6. The Parish Council is responsible for managing safety, based on this Health and Safety Policy and will ensure that the Health and Safety Policy is reviewed, maintained and adhered to.

7. The Clerk will keep copies of all risk assessments, method statements and Health and Safety documents, in labelled Health and Safety files.

8. This Health and Safety Policy will be reviewed annually by the Council.

Risk Assessments

9. The Management of Health and Safety at Work Regulations 1999 require employers to carry out risk assessments.

10. A risk assessment should be a practical exercise examining what, in a work environment, could cause harm to people, and should put in place controls to minimise the identified risks.

11. The Health and Safety executive promotes a risk assessment process which follows the five following steps:

  • identify the hazards;
  • decide who might be harmed and how;
  • evaluate the risks and decide on precautions;
  • record the findings and implement them;
  • review the risk assessment and update if necessary.

12. The Council will conduct an annual review of all risk assessments.

13. The Council will conduct risk assessments for any event it holds and report the findings at a Council meeting.

14. A full record of all risk assessments will be held by the Clerk, including details of any remedial action taken.

15. A written record of any accidents, injuries or incidents will be retained by the Clerk and referred to when completing any risk assessment.

Individual responsibilities

16. All Councillors, employees or contractors, paid or unpaid, and volunteers are reminded that they have a duty of care for their own safety and that of other workers and other persons who might be affected by their activities or omissions and to cooperate with the Council so as to enable it to carry out its own responsibilities successfully. The final level of responsibility is, however, that of each and every individual employee.

17. Employees, contractors, volunteers and Councillors should:

  • cooperate fully with the aims and requirements of the Health and Safety Policy and comply with Codes of Practice or work instructions for health and safety;
  • seek advice on safety and health matters from the Council;
  • comply with the instructions and procedures for safe working as issued from time to time;
  • take reasonable care for their own health and safety;
  • take reasonable care for the health and safety of other people who may be affected by their activities;
  • make proper use of protective clothing and safety equipment provided on every occasion;
  • report immediately to the Council any defects in plant, structures, equipment or safety procedures which come to their notice;
  • report promptly to the Council any incidents which have led or might lead to injury or damage and cooperate with any investigations which might be undertaken with the object of preventing accidents or re-occurrence of incidents.

18. The attention of employees, contractors, volunteers and Councillors is drawn to the procedures which have already been designed for their own safety regarding:

  • accident reporting;
  • the issue of safety notes dealing with individual hazards.

19. Any matter which appears to contravene the above policy should be reported at once to the Council

20. A copy of this statement will be issued to all employees, contractors, volunteers and Councillors working on behalf of the Council. Note that this Policy will be revised, modified or added to from time to time.

Babraham Parish Council: Privacy Notice

Babraham Parish Council: Privacy Notice

Review 9 April 2020

History

Signed (Chair) Signed (Clerk) Minute
Adopted
Updated February 2018  
Reviewed April 2020 2004/13
March 2021

Babraham Parish Council Data Protection General Privacy Notice

This Privacy Notice is provided for residents and members of the general public by Babraham Parish Council which is the data controller for your data.

Your personal data – what is it?

“Personal data” is any information about a living individual which allows them to be identified from that data (for example a name, photographs, videos, email address, or address). Identification can be directly using the data itself or by combining it with other information which helps to identify a living individual (e.g. a list of staff may contain personnel ID numbers rather than names but if you use a separate list of the ID numbers which give the corresponding names to identify the staff in the first list then the first list will also be treated as personal data). The processing of personal data is governed by legislation relating to personal data which applies in the United Kingdom including the General Data Protection Regulation (the “GDPR) and other legislation relating to personal data and rights such as the Human Rights Act.

Who are we?

This Privacy Notice is provided to you by the Babraham Parish Council which is the data controller for your data.

Other data controllers the council works with:

We work from time to time with other data controllers, such as:

  • South Cambridgeshire District Council, Cambridgeshire County Council, other parish and town councils
  • Police Authorities
  • Community groups
  • Charities
  • Other not for profit entities
  • Contractors

We may need to share your personal data we hold with them so that they can carry out their responsibilities to the council. If we and the other data controllers listed above are processing your data jointly for the same purposes, then the council and the other data controllers may be “joint data controllers” which mean we are all collectively responsible to you for your data. Where each of the parties listed above are processing your data for their own independent purposes then each of us will be independently responsible to you and if you have any questions, wish to exercise any of your rights (see below) or wish to raise a complaint, you should do so directly to the relevant data controller.

A description of what personal data the council processes and for what purposes is set out in this Privacy Notice.

What personal data do we process?

Babraham Parish Council will process some or all of the following personal data where necessary to perform its tasks:

  • Names, titles, aliases and photographs;
  • Contact details such as telephone numbers, addresses, and email addresses;
  • Where they are relevant to the services provided by a council, or where you provide them to us, we may process information such as gender, age, marital status, nationality, education/work history, academic/professional qualifications, hobbies, family composition, and dependants;
  • Where you pay for activities such as to purchase car park permits, financial identifiers such as bank account numbers, payment card numbers, payment/transaction identifiers, policy numbers, and claim numbers;
  • The personal data we process may include sensitive or other special categories of personal data such as criminal convictions, racial or ethnic origin, mental and physical health, details of injuries, medication/treatment received, political beliefs, trade union affiliation, genetic data, biometric data, data concerning sexual life or orientation.

 How we use sensitive personal data

We may process sensitive personal data including, as appropriate:

  • information about your physical or mental health or condition in order to monitor sick leave and take decisions on your fitness for work;
  • your racial or ethnic origin or religious or similar information in order to monitor compliance with equal opportunities legislation;
  • in order to comply with legal requirements and obligations to third parties.

These types of data are described in the GDPR as “Special categories of data” and require higher levels of protection. We need to have further justification for collecting, storing and using this type of personal data.

We may process special categories of personal data in the following circumstances:

  • In limited circumstances, with your explicit written consent.
  • Where we need to carry out our legal obligations.
  • Where it is needed in the public interest.

Less commonly, we may process this type of personal data where it is needed in relation to legal claims or where it is needed to protect your interests (or someone else’s interests) and you are not capable of giving your consent, or where you have already made the information public.

Do we need your consent to process your sensitive personal data?

In limited circumstances, we may approach you for your written consent to allow us to process certain sensitive personal data. If we do so, we will provide you with full details of the personal data that we would like and the reason we need it, so that you can carefully consider whether you wish to consent.

How we comply with data protection law

The council will comply with data protection law. This says that the personal data we hold about you must be:

  • Used lawfully, fairly and in a transparent way.
  • Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
  • Relevant to the purposes we have told you about and limited only to those purposes.
  • Accurate and kept up to date.
  • Kept only as long as necessary for the purposes we have told you about.
  • Kept and destroyed securely including ensuring that appropriate technical and security measures are in place to protect your personal data to protect personal data from loss, misuse, unauthorised access and disclosure.

How do we use your data?

We use your personal data for some or all of the following purposes:

  • To deliver public services including to understand your needs to provide the services that you request and to understand what we can do for you and inform you of other relevant services;
  • To confirm your identity to provide some services;
  • To contact you by post, email, telephone or using social media (e.g. Facebook, Twitter, WhatsApp);
  • To help us to build up a picture of how we are performing;
  • To prevent and detect fraud and corruption in the use of public funds and where necessary for the law enforcement functions;
  • To enable us to meet all legal and statutory obligations and powers including any delegated functions;
  • To carry out comprehensive safeguarding procedures (including due diligence and complaints handling) in accordance with best safeguarding practice from time to time with the aim of ensuring that all children and adults­at­risk are provided with safe environments and generally as necessary to protect individuals from harm or injury;
  • To promote the interests of the council;
  • To maintain our own accounts and records;
  • To seek your views, opinions or comments;
  • To notify you of changes to our facilities, services, events and staff, councillors and other role holders;
  • To send you communications which you have requested and that may be of interest to you. These may include information about campaigns, appeals, other new projects or initiatives;
  • To process relevant financial transactions including grants and payments for goods and services supplied to the council;
  • To allow the statistical analysis of data so we can plan the provision of services.

Our processing may also include the use of CCTV systems for the prevention and prosecution of crime.

What is the legal basis for processing your personal data?

The council is a public authority and has certain powers and obligations. Most of your personal data is processed for compliance with a legal obligation which includes the discharge of the council’s statutory functions and powers. Sometimes when exercising these powers or duties it is necessary to process personal data of residents or people using the council’s services. We will always take into account your interests and rights. This Privacy Notice sets out your rights and the council’s obligations to you.

We may process personal data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract. An example of this would be processing your data in connection with the use of sports facilities, or the acceptance of an allotment garden tenancy.

Sometimes the use of your personal data requires your consent. We will first obtain your consent to that use.

Sharing your personal data

This section provides information about the third parties with whom the council may share your personal data. These third parties have an obligation to put in place appropriate security measures and will be responsible to you directly for the manner in which they process and protect your personal data. It is likely that we will need to share your data with some or all of the following (but only where necessary):

  • The data controllers listed above under the heading “Which other data controllers do we work with?”;
  • Our agents, suppliers and contractors. For example, we may ask a commercial provider to publish or distribute newsletters on our behalf, or to maintain our database software;
  • On occasion, other local authorities or not for profit bodies with which we are carrying out joint ventures e.g. in relation to facilities or events for the community.

How long do we keep your personal data?

We will keep some records permanently if we are legally required to do so. We may keep some other records for an extended period of time. For example, it is currently best practice to keep financial records for a minimum period of 8 years to support HMRC audits or provide tax information.

We may have legal obligations to retain some data in connection with our statutory obligations as a public authority. The council is permitted to retain data in order to defend or pursue claims.

In some cases, the law imposes a time limit for such claims (for example 3 years for personal injury claims or 6 years for contract claims). We will retain some personal data for this purpose as long as we believe it is necessary to be able to defend or pursue a claim.

In general, we will endeavour to keep data only for as long as we need it. This means that we will delete it when it is no longer needed.

Your rights and your personal data

You have the following rights with respect to your personal data:

When exercising any of the rights listed below, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before you can exercise these rights.

  1. The right to access personal data we hold on you
    • At any point you can contact us to request the personal data we hold on you as well as why we have that personal data, who has access to the personal data and where we obtained the personal data from. Once we have received your request we will respond within one month.
    • There are no fees or charges for the first request but additional requests for the same personal data or requests which are manifestly unfounded or excessive may be subject to an administrative fee.
  2. The right to correct and update the personal data we hold on you
    • If the data we hold on you is out of date, incomplete or incorrect, you can inform us and your data will be updated.
  3. The right to have your personal data erased
    • If you feel that we should no longer be using your personal data or that we are unlawfully using your personal data, you can request that we erase the personal data we hold.
    • When we receive your request we will confirm whether the personal data has been deleted or the reason why it cannot be deleted (for example because we need it for to comply with a legal obligation).
  4. The right to object to processing of your personal data or to restrict it to certain purposes only
    • You have the right to request that we stop processing your personal data or ask us to restrict processing. Upon receiving the request we will contact you and let you know if we are able to comply or if we have a legal obligation to continue to process your data.
  5. The right to data portability
    • You have the right to request that we transfer some of your data to another controller. We will comply with your request, where it is feasible to do so, within one month of receiving your request.
  6. The right to withdraw your consent to the processing at any time for any processing of data to which consent was obtained
    • You can withdraw your consent easily by telephone, email, or by post (see Contact Details below).
  7. The right to lodge a complaint with the Information Commissioner’s Office.
    • You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Transfer of Data Abroad

Any personal data transferred to countries or territories outside the European Economic Area (“EEA”) will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union. Our website is also accessible from overseas so on occasion some personal data (for example in a newsletter) may be accessed from overseas.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Changes to this notice

We keep this Privacy Notice under regular review and we will place any updates on this web page https://babraham-village.net/. This Notice was last updated in April 2020.

Contact Details

Please contact us if you have any questions about this Privacy Notice or the personal data we hold about you or to exercise all relevant rights, queries or complaints at:

The Data Controller, Babraham Parish Council

Email:  clerk@babraham-village.net