To members of the Council
You are hereby summoned to attend the meeting of Babraham Parish Council to be held remotely on 11 March 2021 at 19:30 for the purpose of considering and resolving the business as set out below.
Please could Councillors ensure they read the agenda notes and supporting documents circulated via email prior to the meeting.
Members of the public and press are invited to address the Council at this meeting during the Public Participation Time.
Members: 5 Quorum: 3
The meeting will be conducted remotely using Zoom conferencing using the following details.
Topic: Babraham Parish Council Meeting 11 March 2021
Time: Thursday 11 March, 2021 07:30 PM London
Join Zoom Meeting: https://us02web.zoom.us/j/88680899163?pwd=MzZSRmhBanpXRXBpWjNMejF1WUMvQT09
Meeting ID: 886 8089 9163
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Part I: Non-confidential information
2103/01 To receive and approve apologies for absence
2103/02 To receive members’ declaration of interest for items on this agenda
2103/03 To sign and approve Minutes of Meeting dated 11 February 2021
2103/04 Exclusion of the public
To determine which items, if any, from Part 1 of the Agenda should be taken with the public excluded.
2103/05 Public participation time: 15 minutes are allocated
2103/06 Report from South Cambridgeshire District Councillor P McDonald
2103/07 Report from Cambridgeshire County Councillor K Cuffley and R Hickford
2103/08 Report from Babraham Research Campus (BRC) representative
2103/09 Clerk’s report
To note or review communications from local and national authorities, views and actions from Parishioners and other publics. To resolve on actions for Parish Council.
2103/11 Standing Orders and Financial Regulations
To review and consider approval of Standing Orders and Financial Regulations.
2103/12 Risk and Asset Registers
To review and consider approval of Risk and Asset Registers.
To review and consider approval of Policies.
2103/14 Boundary review
To note any correspondence relating to the Boundary review and to resolve on any actions.
2103/15 Zero Carbon opportunities
To consider any response to proposal and resolve on any actions.
2103/16 Local Plan and local developments
To review and to resolve on proposals for development, recent developments, the Call for Sites and SCDC Local Plan.
2103/17 Transport, traffic and planning
To consider works and proposals by agencies such as Greater Cambridge Partnership (GCP), Cambridgeshire County Council, (CCC), South Cambridgeshire District Council (SCDC), Hill developments and others and to resolve on any actions.
2103/18 Traffic calming
To note any correspondence on traffic calming and to resolve on any actions.
2103/19 Street Lighting
To review replacement lighting and correspondence and to resolve on actions.
To review activities and resolve on actions on to ensure correct operation of defibrillator.
2103/21 Neighbourhood Plan
Cllrs to consider report from Cllr Attwood and to resolve on any actions.
To note proposed Communications Working Group and resolve on actions.
2103/23 Future meetings, Annual Parish Meeting and Annual Meeting of Council
To note proposal to cease remote meetings after 7 May 2021 and to resolve on actions.
To consider and resolve on meeting schedule for 2021—22.
2021; 8 April, 13 May, 10 June, 8 July, 12 August, 9 September, 14 October, 11 November, (no meeting in December)
2022; 13 January, 10 February, 10 March.
To note Annual Parish Meeting (not held in 2020) to be held in May, if appropriate, and annual meeting of Council on 13 May and to consider and resolve on any actions required.
2103/24 Draft budget FY21/22 and expenditure against budget FY 20/21
To consider and resolve on approval of draft budget circulated previously.
To review and resolve on approval of expenditure against budget for Q3 Dec 20 and to date end Feb 21 circulated previously.
2103/25 Receipts (as of 3 March 2021)
None was received.
2103/26 Payments (as of 3 March 2021)
HMRC Income tax, February £66.80
Employee Salary February £267.28
Employee Travel February £1.71
Employee Costs £268.99 £268.99
Brookfield 3 x bins, February £135.00
CAPALC Subscription and GDPR role £245.46
SLCC Clerk advert £246.00
Scribe accounts Software Year 1 £582.00
Ionos: 3 DD Mail and web services (Inv. 17 Feb) £30.00
Haven: 3 DD Electricity for lighting, all periods (Inv. 1, 4 Feb) £40.73
Total (as of 3 March 2021) £1,614.98
A full list of payments will be circulated and reviewed at the meeting.
Cllrs to consider payments and, if minded, resolve to approve.
2103/27 Purchases (as of 3 March 2021)
Cllrs to consider the following purchases; quotations and estimates circulated separately.
- Replacement noticeboard
- New bench
- Dog waste bin
- Annual subscription to 2 TB of Dropbox storage; current cost would be £95.88. Paper from Clutton Parish Council circulated previously.
- Renewal of Zoom at £119.90, due before the April meeting (due 6 April 2021) on Clerk debit card: Clerk will then remove card details.
- Request from The Friends of the Roman Road and Fleam Dyke to renew membership: £30 in 2020.
2103/28 Balances and Bank Reconciliation
Balances held at 28 February 2021
Unity Current A/C balance £106885.91
Unity Savings A/C balance £61242.84
Cllrs to consider bank reconciliation and, if minded, resolve to approve
2103/29 Unity Bank
To note actions on Bank signatories.
2103/30 Bookkeeping software
To note actions to activate Scribe software as resolved at February meeting (2102/26: Bookkeeping software).
2103/31 VAT reclaim
To review and, if agreed, proposed reclaim of VAT presented by Clerk.
2103/32 Planning Applications (as of 3 March 2021)
No updated applications were received as of this date.
2103/33 Planning Decisions (as of 3 March 2021)
No updated decisions were received as of this date.
- CAPALC bulletin (fwd 8 Feb)
2103/35 Items to report and inclusion in the next meeting
Date of next meeting: Thursday 8 April 2021 at 7:30pm
2103/36 Part II: Confidential Information
Exclusion of the Press and the Public: To resolve that in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 and by reason of the confidential nature of the remainder of the business, the Press and the Public be excluded from the meeting.
Signature: Don Powell, 4 March 2021
Don Powell, 68 Woodland Road, Sawston, CB22 3DU